Privacy Policy

1. Introduction

Ashton John's Private School ("the School", "we", "us", or "our") is committed to protecting the privacy and personal information of all individuals who interact with our website, including parents, prospective students, current students, and members of the public. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA) of South Africa.

By using our website at ashtonjohnsschool.co.za, you acknowledge that you have read and understood this Privacy Policy.

2. Who We Are

Ashton John's Private School is a Cambridge International independent school located at 27 Dr. Yusuf Dadoo Avenue, Wilkoppies, Klerksdorp, 2571, North West Province, South Africa. We offer education from Grade R to Grade 12 and 4-star boarding facilities.

• Phone: 018 200 8550
• Email: reception@ashtonjohnsschool.co.za
• Address: 27 Dr. Yusuf Dadoo Avenue, Wilkoppies, Klerksdorp, 2571

3. Information We Collect

We may collect the following types of personal information:

• Contact enquiry information: Name, email address, phone number, and message content when you complete a contact or enrolment enquiry form on our website.
• Survey responses: Anonymous or named responses if you choose to complete a survey on our website.
• Technical data: IP address, browser type, device type, and pages visited, collected automatically via analytics tools (Vercel Analytics) to help us improve the website. This data is anonymised and aggregated.

We do not collect payment information through this website. School fees and payments are handled via the Karri payment platform, which operates under its own privacy policy.

4. How We Use Your Information

We use personal information collected through this website to:

• Respond to enquiries about enrolment, boarding, or general school information.
• Process tour booking requests.
• Send school newsletters and important announcements to parents who have opted in.
• Improve our website experience using aggregated, anonymised analytics data.
• Comply with legal obligations under South African law.

We will not sell, rent, or share your personal information with third parties for marketing purposes without your explicit consent.

5. Legal Basis for Processing

Under POPIA, we process personal information on the following grounds:

• Consent: When you voluntarily submit a contact form or opt in to communications.
• Legitimate interest: To respond to enquiries and operate our school website effectively.
• Legal obligation: Where required by South African law.

6. Data Storage and Security

Your data is stored securely using industry-standard measures. Form submissions are transmitted via encrypted connections (HTTPS/TLS). We use reputable third-party services including Resend (email delivery) and Vercel (hosting), both of which maintain their own data security standards.

We retain contact enquiry data only for as long as necessary to respond to your enquiry and for a reasonable period thereafter, or as required by law.

7. Your Rights Under POPIA

You have the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete personal information.
• Request deletion of your personal information (subject to legal obligations).
• Object to the processing of your personal information.
• Lodge a complaint with the Information Regulator of South Africa.

To exercise any of these rights, please contact us at reception@ashtonjohnsschool.co.za.

8. Cookies

Our website uses minimal cookies. Essential cookies may be set for site functionality. We use Vercel Analytics which uses anonymised, privacy-friendly tracking that does not set persistent tracking cookies or fingerprint individual users.

9. Third-Party Links

Our website contains links to external websites including Facebook, Instagram, TikTok, Google Maps, and the Karri payment platform. We are not responsible for the privacy practices of these third-party sites and encourage you to review their respective privacy policies.

10. Children's Privacy

Our website is not directed at children under the age of 18. We do not knowingly collect personal information directly from minors through this website. Enquiries relating to a child's education should be submitted by a parent or legal guardian.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us: